Twelfth Night 2023

 

An in-person Crown event of Device of Kingdom of An Tir

The Kingdom of An Tir (Oregon, Washington, Northern Idaho, and British Columbia)

Event Summary

Event Main Contact (Event Steward): Yseult of Broceliande
Date: January 13 , 2023 until January, 15 2023
Site opens at: 12:00 PM on January 13th 2023
Site closes at: 5:00 PM on January 15th 2023

Event site:
Valley River Inn
1000 Valler River Way Eugene, OR 97401



Updated 19 April 2022

Hello From An Tir 12th Night 2023!

12th Night 2023 will be held in the Barony of Adiantum (Eugene, Oregon). Our event site is the lovely Valley River Inn, which is happy to host the SCA again.

For those new to the site, the “SCA block” is the entire hotel! The staff is friendly, with many having been our hosts at past events in their hotel. They know us, and they love our events. At 12th Night 2020, fifty-three+ hotel staff worked with Gold Key to wear garb during the work shift. It’s a welcoming space that’s all ours for the weekend!

Your event Stewards are Dame Yseult of Broceliande Ol, OP (Pam Perryman) and Honorable Emma Haldane (Esther Reese).The best way to reach them is to send an email to gro.ritna@3202thginht21. The email will be checked at least once a day, and usually several times a day.

Site Fee is $30.00, with a $5.00 discount for SCA members. There is no pre-registration or payment; pay and sign in at the gate.

The event page is hosted on the An Tir server, on the calendar page. That will always be the most up-to-date place for information: https://antir.org/events/twelfth-night-2023/

You can keep track of the event on Facebook via the Event Invitation: https://www.facebook.com/events/2149510445225546/

Remember to check the discussion tab for updates: https://www.facebook.com/events/2149510445225546/?active_tab=discussion

You can also join the An Tir 12th Night 2023 info group: https://www.facebook.com/groups/1175208226637913, where you can find the Event FAQ and other forms in the file section (still in progress).

This group is Public, so it can be shared. It will function as a bulletin board, with comments and messages turned off.

For those on the Unofficial An Tir Discord Server, we’ll be posting the updates in the events channel: https://discord.gg/5ReVxwXn

Please share far and wide to your friends and chosen kin. We’re planning a hybrid event, in person and online, so there truly will be room for everyone interested in attending.

#antir12thnight2023


This event includes the following activities and/or services:
Royal Presence - King
Royal Presence - Queen
Royal Presence - Heirs
Royal Presence - Summits
Is an online meeting
Has Merchants
Has an Heraldic consultation table
Has Heavy Fighting activities
Has Arts & Sciences activities
Offers enhanced accessibility (check for details)


See this event on Facebook

Add all events from Kingdom of An Tir to your personal calendar (ical format)


Registration Information

Updated 17 April 2022

There is no SCA pre-registration for this event. It’s a sign-in at the gate process.

Room reservations for 12th Night will open on Thursday 8 September 2022,  the week after September Crown and four months _before_ 12th Night 2023.

Yes, this is a different approach than in the past. We’ve already reserved the entire hotel for the event. There is no outside competition for rooms. You have the same opportunity to book a room at the event hotel in September as you would have had in February.

Available rooms will be two queen beds or one king bed. A river view room is $139  + tax per night. A non-river-view room is $119 + tax per night. We have set aside all of the suites for royalty and vigils.

Because the entire hotel is reserved for the SCA, cancellations are more of a problem than hotel access at this site. Because reservations are taken by a national number and service, rather than the individual hotel, if rooms are cancelled “normally”, or through that national phone line, we will lose that room for the SCA block.

If you reserve a room, or rooms, and need to cancel your reservation, you must contact the Steward, not the hotel or the national reservation number.

By opening the reservations after September Crown, and having four months, rather than a year between reservations and the event, it will be easier to protect the SCA block of rooms from changes of plans.

The concern that you might not get a room, and then only have four months to book a room in an alternative hotel, is legitimate but not dire. 12th Night 2023 is just shy of two weeks after New Year’s Eve / Day, well out of the holiday booking period. Typically, the hospitality industry experiences a lull at this time of year.

But, if you would like to explore making a reservation now, in case you aren’t able to secure a room at the event hotel in September, there is information on other hotels in the area included in this post. We don’t have an arrangement with these hotels; this is provided as information only.

If you have any questions, please email the Stewards at gro.ritna@3202thginht21.

We’ll be looking at comments and questions on the Facebook Event Invitation Discussion tab, but the Calendar web page will always have the most up to date information (https://antir.org/events/twelfth-night-2023/), and emailing the Stewards is the best way to contact them.

If you wish to make a reservation at another hotel, La Quinta Inns & Suites, 155 Day Island Road, Eugene, OR 97401, 541-344-8335, is the affordable hotel most convenient to Valley River Inn. There is also a cluster of motels on W. 6th Ave., just across the river from the event site; these are probably the least expensive options. There is also a large cluster of hotels at I-5 and Beltline near the Gateway shopping area.

Site Fees

Gate Fee $30.00*
*SCA Members will receive a $5 member discount off the cost listed above.

Merchant Information

Merchants Wanted for An Tir 12th Night 2023!

Everyone participating at An Tir 12th Night 2023 as a merchant must sell SCA appropriate wares. This means that what you sell needs to either be historically based or for SCA specific pursuits, like armor or rattan. Anything that could be considered plausibly pre-17th Century period or “peri-oid” is great. Avoid blatantly modern wares and anything better suited to a science-fiction/fantasy/goth venue.

As always, please keep your display tasteful and minor-friendly. (If you have any questions about whether your merchandise is appropriate, the Stewards are happy to assist you. Just email them at gro.ritna@3202thginht21.)

Registration is limited to 27 8×8 foot spaces, so please register early!

Merchanting Hours are:

Friday January the 13th: 3pm – 8pm

Saturday January the 14th: 9am – 8pm

Sunday January the 15th: 9am – Noon

Merchants and their designated assistant(s) must make a reasonable attempt at pre-17th Century dress (modern clothing may be worn for load-in and load-out). Given that this is an indoor event, no fire of any sort will be permitted. No food or beverage vending at the event. The merchant area will be very near meeting rooms which will be in use throughout the event, so we ask that everyone remain courteous with the volume of your entertainments.

The Valley River Inn has graciously allowed us permission to set up on site starting at noon Friday. At the end of the event, we must have all merchant booths broken down and removed by 3 pm Sunday.

Merchants are juried. One merchant fee pays for one 8×8’ merchant space (including one 8’ table and 1 or 2 chairs), and your (one) site fee. Please make sure all personal registrations for everyone entering early with you Friday are taken care of before you arrive. We don’t want anyone to be inconvenienced on the event’s opening day, but we may not be able to admit unregistered people to the hotel until Gate opens.

Please see that anyone under the age of 18 in your group is accompanied to the event by their parent or legal guardian and that they have all their waivers and forms with them on arrival.

Merchant Fee: $60.00 per space (includes one 8×8’ space, 1 8’ table, 1-2 chairs, & one adult member reg fee), limit 2 spaces. (You can decline the table, but it doesn’t change the merchant fee).

To request a Merchant Registration Packet, please email the Stewards at

gro.ritna@3202thgiNht21. Please put “Merchant Application” in the subject line.


This page was last updated: April 19, 2022
This event has completed its EIF form
This event's waivers have NOT been marked as received by the Senechal's Waivers Deputy

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