July Coronation

and

The Shire of Midhaven (Skagit, San Juan & North Island Counties, WA)

Event Summary

Event Main Contact (Event Steward): Bryson MacLachlan
Date: July 17 , 2015 until July, 19 2015
Site opens at: 12:00 AM on July 17th 2015
Site closes at: 12:00 AM on July 19th 2015

Event site:
Northern State Recreation Area
25625 Helmick Road Sedro Woolley, WA 98284

Deputy Autocrat: Rodri Glynglas

Crown Event No Conflicts Allowed

July Coronation 2015 will be held in and be hosted by the Shire
of Midhaven.

The site is the Northern State Recreation Area at the corner of Hwy
20 and Helmick Road in Sedro-Woolley, WA.  The address is
25625 Helmick Road. This is 37 acres of flat grassy ground with a
several acre wetland setback from Hwy 20 and facing onto Helmick
Road. It is approximately ½ mile east of Sedro-Woolley and
is less than 10 miles off Interstate 5.

The site is without water which means attendees must bring their
own.
There are no trees/shade on site except for that which we bring
with us.

Site will open at noon on Friday, July 17 for merchant set-up and
at 3:00pm for all others.

Regarding Fires:

Update: Full Burn Ban in effect as of June
29th.

No unenclosed flames
other than liquid fueled or gas fueled stoves are
permitted.

Liquid
fueled or gas-fueled stoves are permitted provided the use is over
a non-flammable surface and at least five feet from flammable
vegetation. A Class
A fire extinguisher must be kept in the camp.

For more information: http://www.skagitcounty.net/Departments/FireMarshal/burning.htm

The event fire policy is subject to change without
notice.

Royal Liason: Duchess Angharad (Alisoun McCloughen)
duchess_angharad@yahoo.com

To request and additions or changes to the schedule:  Lord
Rodri Glynglas (Ryan McElwain) thegreenglen@gmail.com

Volunteer Coordinator: HL Bryson MacLachlan (Bryson McCloughen)
brysonmcc@gmail.com

Marketplace Coordinator: Arontius of Bygelswade (M. Aaron
Rogers)
(360)307-0526
Arontius@comcast.net

For RV Reservations (there are no RV hook-ups at this site): Lady
Sofia (Rachel Pollack) midhaven.reservations@gmail.com

For space on the Eric (limited to 25′ frontage including support
lines): Etolé Marchant (Robin Begin)
midhaven.reservations@gmail.com

For group camping reservations, please contact HL Avelyn de Mowbray
(Jennifer Cook)  midhaven.reservations@gmail.com

*There will be Period camping surrounding the Erics and Kingdom and
Branch Pavillions

DEADLINE for Eric space and large group camping reservations is
Friday, July 3rd.

Site fees:

Adults (18 & over)
     $20.00 (With a $5.00 non-member
surcharge)

Youth (10 – 17 years) Free

Child (9 & under) Free

Please make checks for US funds payable to “The Shire
of Midhaven, SCA Inc”

Autocrat:

HL Bryson MacLachlan (Bryson McCloughen),  301 S
6th Street, Mount Vernon, WA 98274   brysonmcc@gmail.com

Deputy Autocrat:

Lord Rodri Glynglas (Ryan McElwain), 5482 Chuckanut
Dr, Bow, WA
98232  thegreenglen@gmail.com

Sedro Woolley and area hotels:
http://www.hotels.com/de1449207/hotels-sedro-woolley-washington/

Unofficial Guide to Bringing Minors to SCA Events

http://www.aquaterra.antir.sca.org/files/2011%20Unofficial%20Guide%20to%20brining%20Minors%20to%20SCA%20Events_0.pdf

The populace is invited to a Grand
Coronation Ball on Saturday evening from 6:00pm-10:00pm honoring
the Royal Consorts of An Tir, the Ladies of the Rose and Valorous
Estate and celebrating the ascension of our new King and Queen.
There will also be a dessert buffet for the populace to partake of
including a populace choice vote for the best dessert. For
questions on dancing or music, please contact Countess Stjarna. For
questions on bringing a dessert, please contact Baroness
Elspeth

JULY CORONATION
SCHEDULE

FRIDAY:

Site will open at noon for merchant set-up and at 3:00
pm for all others

7:30pm – Marshal’s Meeting at Lists Pavilion.

SATURDAY:

8:00am – Order of Defense Meeting

8:00am – Lists open & armor inspection

8:00am – Archery and Thrown Weapon Ranges open

8:30am – York Rounds

8:45am – Chivalry Meeting

9:00am – Seneschal’s meeting

9:00am – Black Lion Herald’s Meeting

9:30am – Squire’s Tourney

9:30am – Cadet’s Tournament to be followed by the
White Scarf Invitational

9:30am – Pelican’s Meeting

9:30am – Scribe’s Tea

10:00am – Youth Armored Combat fields open

10:30am – Exchequer’s Meeting

10:30am – A&S meeting at A&S Pavilion

10:15am – Laurel’s Meeting

11:00am – Lunch break and prepare for Courts

11:00am – Noble Estate Meeting

11:00am – Embellisher’s Guild Meeting

12:00pm – Final Court of King Savaric and Queen
Dalla

3:00pm – Coronation Ceremony

4:30pm – Dinner Break

6:00pm – Presentation Court of King Havordh &
Queen Mary Grace followed by Ball/Dessert Social

SUNDAY:

8:00am – OGGS Meeting

8:00am – Finance Committee Meeting

8:30am – 9:30am – List open and armor inspection
begins

9:00am – Curia

9:30am – Ordo Equis/Lance et de la Leon meeting

10:00am – Kingdom Protector’s Tourney

10:30am – Champion’s Tournament entrants present
themselves to the Crown; followed by the tournament

10:30am – Youth Combat events begin

10:45am – An Tir Apothecary Guild Meeting

12:00pm – Chatelaine’s Meeting

All activities to stop for the quarter finals of the
Champion’s tournament

TBD – Final Court

5:00pm – Site closes (if everything is
finished)

July Coronation Marketplace:

Edward the Smith

The Norse Gypsy Forge

Autumn Creek

The Creativity Works

Earthy Creations

Awkward Ferrets Arts

Wild Woods

J. Palmer Books

Burnt Village Wares

Tandy Leather

Barefoot Cordwainer and Vandy Hall Designs

Blackend Buzzard

Red Troll Forge

Pastiche, Inc.

T.D. Leather

Other stuff:

Fire Safety
Rules

UPDATE: Full Burn Ban, no
fires or unenclosed flames are permitted. Only liquid or gas fueled
camp stoves are allowed when placed above a non-flammable
surface.

An accompanying Class A
fire extinguisher is required for camp stove use.

*Fire pits may be used on site with following
restrictions: must be 18 inches off the ground, have water or
extinguisher near by and if you have a mesh cover for them they
need to be used. – update: no fires of any kind are
permitted.

*Ashes have to be removed from site, and can not be
dumped in the dumpster.

*No tiki torches.

*Propane torches are allowed. – Update:
Propane torches are forbidden.

*All BBQs/stoves must be 18 inches or higher off of
ground. – Update: no fires or grills are
permitted.

No Fire Arts allowed anywhere at anytime on
site.

Other information

*All Vehicles must be parked in the parking lot after
unloading.

*Site is pet friendly. You are responsible to keep
your animal confined or leashed at all times and pick up after
them.

*There are no hook ups for RV’s. Generators use is
limited to the hours of 8-10 a.m. and 3-5 p.m to ensure minimum
disruption to attendees. No tent camping in RV area and no RVs or
trailers in the tent camping areas.

*Please respect the people around you and their
encampments.

*The ground may be uneven. Please be prepared if you
have ankle, knee or walking difficulties.

*Quiet hours begin at 11:00 pm. There is a limited
quiet camping area east of merchant’s row.

*”In regards to marijuana laws, all SCA participants
should follow modern law, both State and Federal.  As it is
still illegal under Federal law, marijuana is prohibited at SCA
functions.” (Jan 2013 Board Meeting)

*There will be a dumpster near the entrance/exit –
please help us clean-up the site quicker by dumping your trash at
the dumpster on your way offsite.

SITE BOUNDARIES: The site boundaries will not be marked. The area
to the west and south, over the berms, is protected wetlands and
definitely off limits. There is also moving water bordering the
site. It’s not terribly fast or deep, but appropriate precautions
should be taken. Please observe the geographic boundaries.

The north and east edges of the site are delineated by the walking
trail that surrounds the area. The walking trail, however, goes
behind the archery range and there will be caution tape to close
access. There will also be caution tape to close access to the road
and walkway to the barns. The old dairy barns are off limits per
the site owners. If you are outside the boundaries you are no
longer on SCA rented property and are trespassing.

*Please follow the site rules to help us make sure this site is
available for future events.

“Full site cries will go out on a schedule set
by the herald in charge. If you have business for a cry, you must
see the herald in charge at Herald’s Point 30 minutes prior to a
scheduled cry going out.”

Site Info:

Name: Northern State Recreation Area